Megachem Limited Annual Report 2015 58 Corporate Governance Report CONDUCT OF SHAREHOLDER MEETINGS Principle 16 Companies should encourage greater shareholder participation at general meetings of shareholders, and allow shareholders the opportunity to communicate their views on various matters affecting the Company. 16.1 General meetings are held in Singapore. At such meetings, shareholders of the Company are given the opportunity to air their views and ask the directors questions regarding the Company. 16.2 Resolutions at general meetings are on each substantially separate issue. The Company avoids bundling resolutions unless they are interdependent and linked. 16.3 All directors are present at general meetings to address any questions that shareholders may have. The external auditors are also present to assist the Board in addressing queries by shareholders relating to the conduct of the audit and the preparation of and content of the auditors’ report. 16.4 Minutes of general meeting are made available to shareholders upon their request. 16.5 The Company has not adopted voting by poll for all resolutions in the annual general meeting held last April 2015 but will adopt such practice for the forthcoming annual general meeting to be held in April 2016 in accordance with the requirement of the Catalist Rules. DEALINGS IN SECURITIES The Company has complied with the best practices pursuant to Rule 1204(19) of the Catalist Rules in relation to dealings in the Company’s securities by its directors and employees. The Company has established internal policy to inform its directors and employees not to deal in the Company’s shares whilst they are in possession of unpublished material price sensitive information and during the period commencing one month prior to the announcements of the Company’s financial results and ending on the date of announcements of such financial results. Directors and employees are also discouraged from dealing in the Company’s securities on short-term considerations. MATERIAL CONTRACTS Save for the Service Agreements mentioned in paragraph 9.1 above and transactions as disclosed in the “Interested Person Transactions” section below, there were no material contracts entered into by the Company or any of its subsidiaries involving the interest of the Managing Director, any director, or controlling shareholder. INTERESTED PERSON TRANSACTIONS The Company has established procedures to ensure that all transactions with interested persons are reported in a timely manner to the Audit Committee and that transactions are conducted on an arm’s length basis and are not prejudicial to the interests of the shareholders.
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