Megachem Limited Annual Report 2015 136 Notice of Annual General Meeting NOTICE OF BOOKS CLOSURE NOTICE IS HEREBY GIVEN that subject to approval being obtained at the Annual General Meeting to be held at 11 Tuas Link 1, Singapore 638588 on Friday, 15 April 2016 at 10.00 a.m. 1. A final tax exempt dividend of 0.7 cent per share for the financial year ended 31 December 2015 will be paid on 31 May 2016. 2. The Share Transfer Books and Register of Members of the Company will be closed on 13 May 2016 for preparation of dividend warrants. Duly completed and stamped transfers received by the Company’s Share Registrar, Tricor Barbinder Share Registration Services (a division of Tricor Singapore Pte. Ltd.), 80 Robinson Road #02-00, Singapore 068898, up to 5.00 p.m. on 12 May 2016 will be registered to determine members’ entitlements to the proposed dividend. Members (being depositors) whose securities account with the Central Depository (Pte) Limited are credited with shares as at 5.00 p.m. on 12 May 2016 will be entitled to the payment of the proposed dividend. BY ORDER OF THE BOARD Kwok Hwee Peng Toon Choi Fan Company Secretaries 31 March 2016 Explanatory Notes:- 1. The ordinary resolution in item no. 7 is to authorise the Directors of the Company from the date of this Meeting until the next Annual General Meeting to issue shares and convertible securities in the Company up to an amount not exceeding in aggregate 100% of the issued share capital of the Company of which the total number of shares and convertible securities issued other than on a pro-rata basis to existing shareholders shall not exceed 50% of the issued share capital of the Company at the time the resolution is passed, for such purposes as they consider would be in the interests of the Company. This authority will, unless revoked or varied at a general meeting, expire at the next Annual General Meeting of the Company. 2. The ordinary resolution proposed in item 8 above, if passed, will empower the Directors of the Company to offer and grant options under the Megachem Employee Share Option Scheme and to allot and issue shares pursuant to the exercise of such options under the Megachem Employee Share Option Scheme not exceeding 15% of the issued share capital of the Company from time to time. Notes: 1) Except for a member who is a Relevant Intermediary as defined under section 181(6) of the Companies Act, Chapter 50, a member of the Company entitled to attend and vote at the Meeting is entitled to appoint not more than two (2) proxies in his stead. Relevant Intermediary is entitled to appoint more than two proxies to attend and vote in this meeting. 2) A proxy need not be a member of the Company. 3) If the appointor is a corporation, the proxy must be executed under seal or the hand of its duly authorised officer or attorney. 4) The instrument appointing a proxy must be deposited at the office of the Company’s Share Registrar, Tricor Barbinder Share Registration Services at 80 Robinson Road, #11-02 Singapore 068898 not less than forty-eight (48) hours before the time appointed for the Meeting.
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